How a Virtual Assistant can turn you in to a social media butterly

If you’ve been following our blog for any amount of time, or if you ever see our other posts, you might have noticed that we think social media is an essential part of the marketing mix for any business.  Even more so for smaller businesses as it offers a fantastic cost-effective way of getting word out about the services/products you provide.

As a result, we’re always banging on about how vital it is you get involved with social media marketing.

The problem is though that social media can actually work against you if you don’t offer consistency.  Posting as and when you remember to, or when you can finally find the time at the end of a busy week is not good enough.

You need to think about what you want to achieve, decide how you’re going to do it, make a plan, and then stick to it.  All of which takes a lot of time, which you might not have if you’re busy doing everything else your business needs.

Hiring a virtual assistant with social media management experience is a great way to outsource these time consuming tasks, and take your social networking and marketing to the next level.

Here at Time Saving Heroes we can:

  1. Create social media accounts, profiles and company pages
  2. Create groups on LinkedIn and fan pages on Facebook etc
  3. Manage and generate followers on Twitter
  4. Manage activity on Pinterest (creating, identifying and pinning images)
  5. Scheduling and posting Tweets, tracking hashtags and mentions
  6. Uploading videos to YouTube
  7. Moderating and responding to comments on social media sites
  8. Answering messages and queries via social media channels
  9. Create lists on YouTube and Twitter to better manage your accounts
  10. Share important updates, news and content

 

One of the biggest problems with social media is how distracting it can be.  You log on to respond to a message, and three hours later you’re caught in a loop looking at videos of cats.

Don’t get us wrong, we love cats (Lu even has a Maine Coon cross called Kit Kat) but we’ve probably seen all the videos so tend to just get on with work now. With over 7 years’ experience of posting on various sites and managing a wide variety of business pages, there’s not a lot we’ve not come across.

 

To find out how you can benefit from our experience to help your business give us a call on 0161 883 2024 or email lu@timesavingheroes.co.uk and we’ll be happy to help.

 

 

 

Why you shouldn’t just have your mobile number on your business cards

Just this morning I was talking to one of our new start-up clients about her business cards, and she was querying whether to put her mobile number on them or not.  She’s a one-woman band, working from home and therefore only has a mobile number.

Equally, because she’s in that starting zone the phone hasn’t started ringing yet.  At this precise moment she thinks the best thing she can offer her potential clients is constant access – she never wants to miss a call, because she never wants to miss business.

All of which makes perfect sense.

However, she hadn’t really thought about what happens when it does start ringing.  The problem with a phone is it’s quite difficult to ignore, especially if you think there’s a sale at the other end.  With most people not wanting to leave voicemails, we have a Pavlovian response to pick up.  Even if we’re at the hairdressers, the supermarket or in the middle of cooking dinner.

That’s all personal choice, but if a new client or a lead calls whilst you’re in an unsuitable location, and they can hear kids screaming in the background, or someone asking if you want fries with that, it’s not going to give the most professional of first impressions.

And they might not call back.

We had a good old chat about it, and she said the problem was she didn’t want to be tied to her house, and she didn’t want to get an office set up just so she could have a landline.  Which is when I asked if she’d ever thought about a Virtual Receptionist.

The benefit of using our call handling service is you have immediate access to a landline number, which will always be answered professionally, to give the right impression of your business.  Our service also means you can have a dedicated voicemail for out of hours, or you can have calls diverted back to you to deal with if you prefer.

We have clients who give out their landline number on their business card and for sales, but once a customer has been confirmed, they move them to their mobiles.  It’s one option, and one that works very well for many.

Another bonus of having a landline number is that it makes you look bigger than you actually are.  We all know we say size doesn’t matter, but let’s not be shy, sometimes it does.  If you only have a mobile number on your business cards it says very clearly that you’re the only person to speak to.  There is no one else.

If you have a landline answered by a professional team, you automatically create a hierarchy.  Now, we’re not saying you’re going to get lots of complaints, but on the odd occasion when someone does want to complain, this hierarchy can work to your advantage.  Either the caller can be placated by an experienced customer service team, or they will feel their complaint has been escalated if they are eventually put through to you.

If they have access to you straight away, there’s nowhere for them to go after that if they remain disappointed.  Other than potentially social media. And nobody wants that.

 

If you want some advice about what to put on your business cards, are just starting out and want to find out about our packages, or just fancy a chat (we love a good chat), give us a call on 0161 883 2024.

 

Why your Virtual Assistant is your best friend

In the past we’ve looked at the different ways a Virtual Assistant can help you in your business.  So far we’ve talked about digital marketing tasks, outsourcing your communications, handling your social media and managing the backend processes every business needs to thrive.

Today we thought we’d look at some of the other tasks a Time Saving Hero can take on for you, to free up your time to focus on the more important things only you can do.

For example:

  1. Managing your business calendar and diary
  2. Arranging, scheduling and managing your appointments
  3. Making plans and arrangements for your business travel
  4. Personal online shopper (for corporate gifts etc)
  5. Researching prices for materials, supplies etc
  6. Editing and proofreading documents
  7. Following up with clients, suppliers etc
  8. Preparing documents and Power Points for presentations and meetings
  9. Stock control
  10. Getting quotes for work or materials and equipment

Every business is different, therefore what you find is time consuming, someone else might not.  That’s why we work with you to establish how best we can help you.

If you want to find out more and just have a chat with one of our Time Saving Heroes to see how we can benefit your business, give us a call today on 0161 883 2024.

 

Three Ways to Make More Time

Whenever I go to expos, conventions or networking groups I find myself having the same sorts of conversations.

Going through the services we offer, and why we offer them, the dilemma of “too much to do, not enough time” always comes up.  Obviously, it’s something we hear day in, day out with our existing clients, but it seems particularly heightened at the moment.

Many people want a quick fix, jokingly asking if we can turn their 24 hour days in to 33 hour ones instead.  Of course we can’t, but the truth is this question says a lot about our approach to managing our time.  Instead of wishing we had more, we need to be better at using what we’ve got.

Here at Time Saving Heroes that’s what we specialise in.  Working with what you’ve already got, and making it better.  You don’t need more time, you need to be more productive with the time you have.

So, I’ve been thinking about my top tips to help people manage this, and here they are:

 

#1 – Buy it

I’m always telling my clients they can do anything, but they can’t do everything.  The simple truth is if you take everything on there’s nowhere for you to go.  There reality is there are only so many hours in a day, and no matter how long you work, you can’t do it all.

The good news though is that you can buy time.  If you look at the tasks you currently spend time on, but don’t have to be dealt with by you, find a way to outsource these.  If you spend a lot of time trying to update your website, would it make more sense to pay a web developer to do it?  What about a bookkeeper to handle your accounts?  A Virtual Assistant might have all the necessary skills you need.

Whatever it is you need doing, there is someone out there who has the right skill set to be able to help you.

 

# 2 – Find it

It might seem like a daunting task, but actually taking the time to track how you spend your days is well worth it.  Logging everything you spend your time on, from personal tasks to replying to emails, will highlight all your many obligations throughout the day.

You can then sit and look through the things that are taking up your time that you don’t think are personally worth it.  Rather than adding more things to your list, you can see this as a golden opportunity to cut out the things that aren’t working or don’t really working.  This way, you can free up some of your time to focus on other things.

 

# 3 – Create it

OK, you can’t actually create time, but you can create the illusion of more.  For example, do you find yourself writing the same sort of emails day in, day out? Do you get similar questions from customers or clients?  If so, producing a standard response that you can send out with the click of a mouse is a great way to save yourself heaps of time every single day.

Rather than spending lots of time shuffling bits of paper around, why don’t you use something like Evernote to keep everything simple and organised in one place?  That way it’s always accessible as well and you can add to it as and when needed.

Can you multitask any of your chores?  If you commute to work, can you use this time to deal with your emails, or listen to an audio version of that book you keep meaning to read?

 

 

There are lots of ways you can do more with the time that you have. Perhaps getting on with it, instead of complaining about how much you have to do would be a good first step?  #JustSaying

Why size really doesn’t matter

Whenever I talk to people about their current business activity on social media, they often complain about the number of people who follow them. It doesn’t matter if it’s Instagram, Twitter, LinkedIn or Facebook – the number of followers or fans always seems to equate to success as far as they’re concerned.

Big is better, and biggest is best. Apparently.

The problem seems to be even worse when they start to compare the size of their following with those of their competitors.

“Well, John has 500 followers, and we only have 390. No wonder he’s doing better than us.”

I confess in this instance I’m always keen to discover how they know John is doing better.  Because he says so? Well, he’s hardly going to admit sales are down and he’s not sure how he’s going to pay the bills next month is he?

We always assume others have got it together and we don’t, but that’s rarely the reality.

However, let’s make one thing perfectly clear – a larger following does not necessarily mean more business.

Forget online and social media. Let’s look at the real world.

Imagine you have a shop in a dingy back street with very little passing trade. Your competitor, on the other hand is located in the middle of the High Street, and has over 1,000 people pass by their door every day.

Who is doing better in terms of trade?

In all honesty, you have no idea.

More people have the potential to see their shop than yours, but does that equate to more business?  It all means nothing if no one is actually going in and buying anything.

For all you know the five customers you have who actually pop in and purchase exceeds the one he has who window shops.  Plus, your rent is probably lower.

Who’s doing better now?

Social media works in exactly the same way.  Having more followers simply means there is more opportunity for your posts to be seen by people, it doesn’t mean you’re going to do any better from it. In fact, if you have a smaller community of fans who do engage and interact with your content you are most definitely going to do better than someone who is receiving no contact from their audience.

This is the precise reason why I find it so frustrating when people “buy” followers.  Yes, for a mere £20 (or less) you can bump your audience by 20,000.  You may think that looks impressive, you might even assume it gives you a certain amount of credibility – but does it?

There is no “search pages with large followers” option when it comes to Facebook.  The only way a complete random person is going to stumble across your page is if you pay for an ad, or one of your genuine followers interacts with your content.  A paid for, made up profile is not going to do that, and therefore there is simply no benefit to going down this route.

Instead of looking for quick fixes that you think make you look good, take the time to build genuine relationships with your target audience and existing clients.  Reach out to them, ask them questions, thank then when they do respond and most importantly, stop just trying to sell to them.

If you’re not sure how to build relationships online, get in touch with Lu at Time Saving Heroes today – we are always happy to offer some advice. Call 0161 883 2024 or email hello@timesavingheroes.co.uk