These days phones are almost everywhere. You probably have one in your pocket or handbag, one on your desk at work, and you no doubt have a landline at home too (though these days, it’s often hard to see why). You might even make the distinction between a personal and work mobile, to add more crazy in to the mix.
Phones are there to make communication easier; however, they make getting things done so much harder.
It rings, you answer it; it’s a Pavlovian response and a habit the vast majority of us can’t resist.
However, if you want to get more done it is essential you remember your phone, whatever guise it comes under, is meant to be a tool to help you, not constantly interrupt your day.
Here are my top tips for putting your phone in its place and ensuring you remember who owns who in this relationship!
#1 – Busy? Don’t answer it
You have a phone so you can be reached, but that doesn’t mean that you have to be available constantly. I have a client who will answer her phone no matter where she is – even when in the bathroom!
If you’re busy, you’re busy. Let it go to voicemail, trust me, if it’s important they will leave a message or call back!
#2 – Turn it off
Did you know you can actually turn your phone off? I know, it seems to be news to a lot of other people too. When you really need some quiet, uninterrupted time I strongly suggest turning your phone off. It doesn’t have to be all day, maybe just an hour, but knowing you can’t have any rings, bings or notifications for a whole glorious 60 minutes is an amazing feeling.
Personally I just put my phone on flight mode, but it’s amazing how productive I can be during that short space of time. If nothing else, it stops you being tempted to keep checking if you have missed something. It’s off, just leave it be for a while!
#3 – Respond with a text
If I have my phone on, but I’m not in a position where I can, or want to answer it I tend to cancel the call and immediately reply with a pre-set message such as “Sorry, currently in a meeting, will call you back shortly” or something to that effect.
It can be a great way of acknowledging the call (which is the main reason most people want to answer it in the first place) without being bogged down in having to deal with it there and then. It also buys you some time so the individual won’t phone you back in five minutes simply thinking there was a problem with the connection.
Of course, while everyone can no doubt accept the benefit of having periods of peace and quiet, there is always The Fear. The Fear that the call you miss is going to be the next big lead, client or job. What if they don’t leave a message, and you can’t call them back?
If you suffer from The Fear, then consider getting someone in to handle your calls for you. Using our call handling service might give you the perfect solution – available for an ongoing basis, or just temporarily to give you the peace and quiet you need to get on with the vital things.